Junior/Mid-Level HR Specialist with German or French or Italian (Talent Pipeline)

Category:  Human Resource Management

Warsaw, Mazowieckie, PL


Are you passionate about HR and take pride in servicing employees and managers across EMEA? Do you thrive in an international working environment where your foreign language skills are essential for operational excellence and close collaboration with key stakeholders?  Would you like to shape the future of HR operations in Novo Nordisk and support our colleagues to serve patients with chronic diseases even more? If yes, you may consider becoming part of the new team of HR specialists that we are expanding in Warsaw.

You are applying to be a part of a Novo Nordisk Talent Pool (Pipeline), not a currently open position. Joining our pipeline means that you will be considered as a potential match for current and upcoming positions to ensure you don’t miss out on a life-changing career. When an opportunity arises, we will reach out and invite you for an interview. We will keep your application for six months ensuring the best opportunities to provide a solid match for open positions. If you would like to be considered for Junior or Mid-level HR Specialist with French or German or Italian, please submit your CV. We are looking forward to receiving your application!

The position
As Junior/Mid-level HR Specialist with French or German or Italian, you will play an important role in successfully developing the HR Regional Service Centre and report into the AskHR Lead. As an HR Specialist you will work closely with key stakeholders in EMEA countries and take part in transferring HR processes and tasks from the EMEA countries which will be serviced by the team in Warsaw.


Your main responsibilities for Junior HR Specialist will be to:

  • Provide clerical support to the askHR team.
  • Handle HR administrative tasks to support employees and stakeholders.
  • Respond to internal and external HR related inquiries or requests and provide assistance.
  • Work in compliance with the internal controls and governance, document all inquiries and achieve within the agreed deadlines.
  • Provide user system support on systems like SAP HR, EC, CompIT.


Your main responsibilities for HR Specialist will be to:

  • Provide professional operational support via phone, chat and email on a wide range of HR administrative processes, HR systems and services to employees and managers across EMEA.
  • Transfer of HR processes and tasks from EMEA countries to the AskHR Unit in Warsaw and ensure a strong customer focus and continuous improvement of services.
  • Engage in building a HR knowledge base for the team of HR Specialists to use covering various EMEA HR processes and local legislation.
  • Close collaboration with the HR colleagues who are based in different EMEA countries and colleagues in the Global Business Service People Operation in India when solving inquiries within the service level agreements.
  • Act as a “super user” or “subject matter expert” within specific fields of expertise and/or to a specific country.


To succeed in this role, we expect you to:

  • Hold a bachelor’s degree (business, law, HR or similar would be an asset).
  • None or minimum 1 year of experience and process knowledge within the HR area or being interested in HR activities.
  • Fluent written and spoken English and French or English and German or English and Italian as a must.
  • Good knowledge of ServiceNow (SNOW) system would be considered as a plus.
  • Demonstrated skills in PC applications and experience with SAP HR preferred.

On a personal level we expect you to have an excellent communication skill and be a good team player with a can-do attitude. We are looking for problem solver with strong customer focus and experience in HR.

About the Department
We are on an exciting journey towards expanding our HR Regional Service Centre in Warsaw. The ambition for the Regional Service Centre is to provide professional HR operational service and guidance to the approx. 4.000 employees working in Novo Nordisk in the different countries in EMEA region. The askHR unit is the first point of contact for all people inquiries and the team also contributes to the development of new global processes and systems including new digital solutions.
The Regional Service Centre is co-located with the Business Area office for EMEA East and the Polish affiliate. With annual budgeted sales level of over 700 million DKK and with 130 employees in the Polish affiliate the company ambition is to continuously improve quality of patients’ life and bring innovation into the markets.


Working at Novo Nordisk
We are a proud life-science company, and life is our reason to exist. We’re inspired by life in all its forms and shapes, ups and downs, opportunities and challenges. For employees at Novo Nordisk, life means many things – from the building blocks of life that form the basis of ground-breaking scientific research, to our rich personal lives that motivate and energise us to perform our best at work. Ultimately, life is why we’re all here - to ensure that people can lead a life independent of chronic disease.


We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.


We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. 


At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.