Director Project Management Office

Category:  General Management and Administration
Location: 

Tianjin, Tianjin, CN

   

At Novo Nordisk we recognise that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and the communities we operate in. We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. We are happy to discuss flexible working, depending on the role and subject to business needs.

 

Key responsibilities:

The head of Project management office (PMO) in the AP Expansion STJ project is a key role heading up project support of a strategic PS expansion project.

 

The head of PMO is overall responsible for the entire project budget and that systems are in place to ensure a structured management of the budget and finances in compliance with NN and external accounting rules.

The responsibility includes responsibility for stakeholder management towards strategy planning and execution i.e. business plans for PS and IFP, responsible for the organization development in close collaboration with HR and PVP towards the future organization and first project to the market.

 

Furthermore, the head of PMO is responsible for:

  • All corporate IT systems and that they are implemented in accordance with NN IT strategy
  • The supply Chain setup including Planning, Warehouse, Logistics of the facility
  • Project support to the overall project activities.

 

Key areas of responsibility:

  1. Direct project execution
  2. Develop the organisation to ramp up
  3. Create and developing the project plan
  4. Monitor and control project work
  5. Manage resources during project execution
  6. Establish the appropriate project governance together with PVP and project owner
  7. Report project performance to the relevant stakeholders
  8. Archive all key project data
  9. Close and evaluate the project
  10. Manage and ensure corporate IT systems and that they are implemented in accordance with NN IT strategy
  11. Develop and implement the supply Chain setup including Planning, Warehouse, Logistics of the facility

 

Main job tasks:

Ad 1: Direct project execution:

Provide clear goals and purpose for the project and the project team members so that the project secures effective use of time and resources and builds employee motivation.

Ad 2: Develop the organization to successful ramp up:

Drive NNWAY leadership to build up the future organization and ensure the project team keeps the target on the future organization rather than only typical project management and engineering solutions. Key is to drive the organization in the right direction in terms on unit cost and productivity 

Ad 3: Create and develop the project plan:

Create effective and transparent systems, structures and processes to drive the project so that the project secures clarity and order by applying the appropriate amount of planning and organizing, not only for work packages within PMO but also for the overall project.

Ad 4: Monitor and control project work:

Follow-up to keep end-product within scope, quality, schedule and budget so that the project delivers the desired end-product.

As a +2.0 BDKK project, the reporting to upper management such as IPG and BoD is a crucial function of Business Support, as there is a need to deliver timely and precise updated information on all key financial figures as well as other key project deliverables. 

Ad 5: Manage resources during project execution

Ensure that the right number of resources is allocated to the project from both stakeholders and the project team in close collaboration with the PVP.

Ad 6: Establish the appropriate project governance together with the PVP and project owner

Create and lead the appropriate StG setup to ensure the project can be executed effectively, that challenges are highlighted timely and in an easy understandable way and ensure that the organisation and stakeholders around the project are executing on tasks critical for the overall project success

Ad 7: Report project performance to the relevant stakeholders

See 4 for comments. Business Support will act as a main interface to our key stakeholders in terms of reporting and negotiating resources and budget. 

Ad 8: Archive all key project data

Ensure a good project governance and data management system is in place for future potential investigations on decisions making processes

Ad 9: Close and evaluate the project

PM Office is eventually responsible to close the project in the financial books and evaluate the success based on criteria defined by NN IPG as well as provide business cases on a continuous basis with unit cost and productivity to drive the future organisation.

Ad 10: Manage and ensure corporate IT systems and that they are implemented in accordance with NN IT strategy

The PM Office is responsible for the roll out of corporate IT systems in the new facility in close cooperation with AP Expansions programme and Site MIT

Ad. 11: Develop and implement the supply Chain setup including Planning, Warehouse, Logistics of the facility

The PM Office is responsible for developing the supply chain setup in the new facility in cooperation with AP Expansions programme, the PS WH programme and the site WH project team

 

Scope of Authority:

The job requires a high degree of independence and a high degree of interaction with across the entire project, with site management and projects and with the AP Expansions programme. The head of PMO pro-actively defines overall project goals and deliverables in close collaboration with project PVP and adds value to every aspect of the project by delivering key professional insights, shaping approach and methods and considers alternative project strategies.

Furthermore the head of PMO actively drives project decision making within the project, with senior stakeholders, project PVP and the project owner and is consistently on top of the situation and project progress. this requires a high degree of decision making to ensure progress and a sound knowledge of when issues and deviations need to be pro-actively elevated to the next level.

 

Other areas of responsibility:

Sparring to the Project Vice President on organisational development to ensure the project is learning from previous experiences and has the future organisation in mind throughout the entire project.

Participate in PS, IFP and AP Expansions programme strategy development in the form of business plans to help ensure this strategic important project will be looked upon as the benchmark for the future.

Responsible for maintaining, deriving, and sharing project controls best practices between the AP Expansions projects across the AP Expansions programme

 

Communication and Stakeholder interaction:

Key stakeholders

Internal:

  • Project head and project management team
  • AP expansions program mgmt., team and project support function
  • Corporate support functions
  • Work Package Owners
  • Engineering mgmt.
  • Contractor and Suppliers
  • PS/IFP/STJ Finance
  • Project Team members

External:

  • International Engineering firms (e.g. Fluor, NP, Jacobs, Foster Wheeler, CRB, PM Group)
  • Site contractors and suppliers
  • Manufacturers of key equipment

​​​​​​​Type of communication

  • Efficiently setting and managing expectations
  • Communicate the direction and project plan to the project team and stakeholders in a compelling manner
  • Communicate frequently and structured on both a management level as well as on a technical/engineering level
  • Manages senior stakeholders and external expectations using relevant change management techniques. Bridges any gaps between various expectations and project deliverables. Turns both presentations and discussions with senior stakeholders into constructive dialogues. Facilitate meetings and discussions with stakeholders, and manage output
  • Report project performance to the relevant stakeholders to ensure that stakeholders are confident
  • Facilitate meetings and discussions with team or stakeholders, and manage output
  • Have a good dialogue with LoB finance to ensure transparency in project reporting

Communicate learnings from external networks to relevant Novo Nordisk stakeholders to leverage network relationship

 

Innovation and change:

The aim of the project is to build a completely new manufacturing facility including the implementation of isolator technology which Novo Nordisk has limited experience with and the job will require good innovations skills and sound judgement of what will work and what will not.

Since it is new territory, the project is treading, skills of handling complexities is required and the ability to constantly seeing opportunities instead of limitations is needed.

Projects are often hit by deviation from plans and from shifting priorities in the company. This will require a strong ability to handle change and ambiguity.

 

Geographic responsibility:

The AP Expansion STJ project is located in Tianjin, China and the position could require expatriation (LTA)

Interaction with the AP Expansions core project located in Denmark as well as the sister projects in Denmark, France and USA will be paramount, and some travel or on-line work activity across world time zones must be expected

Interaction and collaboration with globally represented (main) engineering partner(s) must be expected to be high on an international level  

The position holder will require good adaptability to cultural differences, practices and procedures in order to succeed in efficiently managing stakeholder relations within the project

 

Knowledge, skills and experience:

Minimum knowledge required to fulfil job responsibilities (not actual CV from candidate/employee)

 

Education:

  • University Master´s Degree in Engineering, Business administration or comparable is preferred
  • Certification PMI PMP or AACE CCP, CEP, PSP or similar is preferred

Solid financial training

 

Experience:

  • 5-10 years relevant experience in similar position leading projects or business support
  • Extensive experience working in complex projects in various roles including roles within project management and leadership, preferably from the pharmaceutical industry or other regulated industries
  • People leadership experience is preferred
  • Preferably experience with NN finance functions
  • Good network within PS and related areas within NN

 

Personal skills:

The job requires a very high degree of cross functional collaboration and management skills. Pro-actively works with overall project goals and deliverables in close collaboration with project head and project management peers. Adds value to every aspect of the project by delivering key professional insights and shaping approach and methods. Is consistently on top of the situation and project progress.

  • Strong analytic and problem-solving skills
  • Excellent communication skills – both written and oral communication
  • Result oriented with a “can do” attitude
  • Coach own subordinates and other project team members
  • Engage own project team
  • Collaborate across boundaries
  • Work organized, structured and with high quality
  • Able to optimise, create and implement new working practices
  • Experience with working closely with experts from a wide range of areas such as: specialists, scientists, technicians, technical coordinators, line management and external contractors
  • Strong IT skills and experienced user of Microsoft office applications as well as project management software
  • Good English skills and experienced presenter
  • Preferably international experience​​​​​​​

 

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. 

 

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.