Personal Assistant to Vice President

Are you an experienced Personal Assistant who enjoys working in an area where innovation, process improvement, and digitalization are key focuses?

Are you looking for a broad position where you will assist our Vice President (VP) with business processes, administrative tasks, and budgets?

If so, we invite you to explore this exciting opportunity at Novo Nordisk. Join us as a Personal Assistant to a Vice President and get a life-changing career!

The position

As the Personal Assistant to the Vice President, you will be offered a challenging and exciting role in a dynamic environment, where you will play a crucial role in driving strategic initiatives and administrative tasks.

Your responsibilities will include:

• Providing administrative support to the VP and management team with business processes, ensuring optimal administrative operations
• Assisting the area in line of business (LoB) budget planning and follow-up
• Participating in HR management such as recruitment and onboarding
• Managing calendars and organizing meetings, off-sites etc. including preparation of presentations, material, taking minutes and following up on action points
• Assisting the VP during the organizational development of the VP area, including maintaining internal communication platforms to broaden the knowledge of our area and its activities across the organization

You will be an integral part of the leadership team while acting as a sparring partner to the VP, ensuring information is handled with confidentiality and discretion. Furthermore, you will participate in cross-functional forums and projects and collaborate closely with the CVP Assistant Team.

In this position, you will have the opportunity to contribute significantly within the area, fostering professional growth in a fast-paced organization. We offer an inspiring and ambitious working environment that allows you the flexibility to shape your own working day.

Qualifications

We're seeking candidates who fulfil the following prerequisites:

• At least 3 years of experience in a similar role
• Experience working with budget planning and follow-up
• Advanced IT skills, particularly in MS Office; familiarity with SAP and Power BI is advantageous
• Excellent analytical, communication, and presentation skills
• Proficiency in English (both written and spoken)

As a candidate, you should be flexible, open-minded, collaborative and a dedicated team player. Your proactive approach and customer-oriented mindset enables you to be two steps ahead and foresee needs before they arise, while your strong interpersonal skills help you foster strong business relationships. You should demonstrate extensive business understanding and maintain a structured approach to tasks, even under pressure. The ability to thrive in a global environment of continuous development and focus on high quality and results is essential.

About the department

The position as Personal Assistant to Vice President is based in the Digital Study and Monitoring Management area, part of a unit called Process Transformation & Digitalisation, where we are dedicated to leverage cutting-edge digital technology, data and processes.

Novo Nordisk drives clinical trials in more than 55 countries worldwide and collaborate with 6,000+ sites at hospitals and clinics. Digitalisation is key if we want to succeed with this.

In Digital Study and Monitoring Management, we are 50+ dedicated colleagues who strive to transform, digitise, optimise and drive the ways of working within clinical studies, so our many colleagues in HQ and in affiliates may successfully meet the future demands.

Working at Novo Nordisk

Novo Nordisk is a leading global healthcare company with a 100-year legacy of driving change to defeat serious chronic diseases. Building on our strong legacy within diabetes, we are growing massively and expanding our commitment, reaching millions around the world and impacting more than 40 million patient lives daily. All of this has made us one of the 20 most valuable companies in the world by market cap. Our success relies on the joint potential and collaboration of our more than 71,000 employees around the world. We recognize the importance of the unique skills and perspectives our people bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk, we're working toward something bigger than ourselves, and it's a collective effort. Join us! Together, we go further. Together, we're life changing.

Contact

For further information, please contact Dorthe Andersen (VP of Digital Study & Monitoring Management) at +45 3079 3952.

Deadline

11th of March 2025

You do not need to attach a cover letter to your application, but please include a few sentences about why you are applying in your CV. To ensure an efficient and fair recruitment process, please refrain from adding a photo in your CV.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. 

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.