Department Assistant

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Do you thrive in a dynamic environment where your contributions truly make a difference? We are seeking a dedicated and proactive Department Assistant to join the Executive Office team in GTP. In this role, you will report to the Director and Executive Assistant in GTP and become part of a highly skilled team of department assistants and project managers. If you are ready to step into a position where your work creates real impact, we encourage you to read on and apply today.

Your new role

As Department Assistant in the Executive Office, Global Trial Portfolio, you will play a key role in ensuring smooth and efficient operations across the area. Working closely with fellow assistants, leaders and stakeholders, you will contribute to both day-to-day administration and cross-functional initiatives.

Your main responsibilities include:

• Providing high-quality administrative support to leaders and key stakeholders
• Planning and organising meetings, offsites and team-building activities
• Supporting annual wheel activities, onboarding and offboarding processes
• Managing departmental procurement, including catering and PO processes
• Preparing and publishing announcements and content on the GTP SharePoint site
• Supporting budgeting and resource management processes for the department

In addition, you will support ad hoc requests, contribute to cross-functional tasks such as seating arrangements, and actively engage in the GTP administrative network.

Your new department

You will join the Executive Office, a headquarters department within Research & Development, located in Søborg, Denmark. The Executive Office serves as a central hub within Global Trial Portfolio, providing comprehensive administrative support while also driving strategic initiatives aligned with organisational priorities.

The team consists of eight dedicated professionals working in a collaborative and fast-paced environment. Together, the team values knowledge sharing, continuous improvement and strong partnerships across GTP and the wider organisation.

Your skills and qualifications

We are looking for a candidate who combines strong administrative experience with a proactive and solution-oriented mindset. You bring:

• A relevant administrative qualification or equivalent experience, ideally with 3–5 years in similar roles
• Experience managing a broad range of administrative tasks across multiple stakeholders
• Strong verbal and written communication skills in both English and Danish
• Solid IT proficiency, particularly in SharePoint, with interest in optimising digital processes
• A flexible, collaborative and detail-oriented approach, thriving in changing priorities

Experience from a central function supporting several areas is considered an advantage. As a person, you are known for your can-do attitude, high accuracy and ability to build strong, trust-based relationships. You are a strong team player who builds trusting relationships and collaborates seamlessly with key stakeholders to navigate processes smoothly. You work with high accuracy, pay attention to detail, and adapt quickly to new tasks and shifting priorities.

Working at Novo Nordisk

Every day we seek the solutions that defeat serious chronic diseases. To do this, we approach our work with determination, constant curiosity and a commitment to finding better ways forward. For over 100 years, this dedication has driven us to build a company focused on lasting change for long-term health. One where diverse thinking, shared purpose and mutual respect come together to create extraordinary results. When you join us, you're not just starting a job – you're becoming part of a story that spans generations.

What we offer

There is, of course, more on offer here than the uniqueness of our culture and the extraordinary results we produce. Being part of a global healthcare company means opportunities to learn and develop are all around us, while our benefits are designed with your career and life stage in mind.

Contact:
For further information about the position, please contact Simone Lind Overby, +45-307 775 74

Application Deadline:
26th April 2026

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