Senior Specialist Payroll, Reporting & Systems SME

About the Department 

Imagine being a part of a team committed to helping people defeat diabetes and other serious chronic conditions. Here at Novo Nordisk, we seek out opportunities to contribute to healthier communities and better lives for all people. And, that’s what you’ll gain by joining Novo Nordisk’s People & Organization team. Our P&O team is passionate about their purpose – enabling business success the Novo Nordisk Way by turning the Company’s business strategy into an actionable workforce strategy. A strategy which captures the entire employee life-cycle.  At Novo Nordisk, you will join an inclusive team of diverse talent and benefit from a range of possibilities for professional and personal development.  Are you ready?

The Position

Operate as a subject matter expert providing technical, analytical, accounting, taxation, and reporting support to the Payroll function for Novo Nordisk Inc. and supported affiliates. Coordinate payroll-related accounting, taxation, budgeting, and reconciliation processes to ensure compliance with company policy, generally accepted accounting principles (GAAP), and federal, state, local (and where applicable international) regulations. Support end-to-end payroll preparation/processing, tax reporting, payroll systems maintenance and controls, and resolution of complex payroll issues to ensure accurate, timely payroll execution and financial posting.

Relationships

Reports to the Senior Manager, Payroll. Regular interaction with all levels of internal and external customers is required, including extensive inter- and intra-departmental collaboration (e.g., HR, Benefits, Finance, Mobility) as well as contact with vendors and outside organizations (e.g., payroll/tax service providers, auditors, relocation and benefits partners). May research complex or sensitive issues for customers and provides guidance and training to less experienced support staff as needed.

Essential Functions

• Process biweekly and off-cycle payroll accurately and on time, including complex adjustments, disability-related payments, and vendor file integrations
• Maintain payroll compliance with company policies, SOX controls, and applicable federal, state, local, and international regulations
• Manage payroll tax, accounting, and general ledger activities, including reconciliations, journal entries, cash activity, and budget oversight
• Prepare dashboards, reports, and analyses to support financial accuracy, operational decision-making, audits, and regulatory requirements
• Partner with HR, Finance, Benefits, vendors, and business leaders to resolve complex issues, improve processes, and support payroll initiatives and special projects
• Payroll Operations & Compliance:
  • Prepare and process biweekly and special/off-cycle payrolls using ADP GlobalView for Novo Nordisk Inc. employees (including Executive Team members, Vice Presidents, and International populations, as applicable) and supported affiliates
  • Calculate, validate, and reconcile payroll adjustments (voluntary and non-voluntary) including core benefit deductions, 401(k), insurance and other deductions; prepare and reconcile associated reports
  • Manage disability processing and related complex calculations, urgent off-cycle payment requests, vendor file feeds, third-party sick pay (3PSP) tracking, state disability payments, and workers’ compensation offsets and processing
  • Ensure payroll compliance with Company policies and applicable Federal, State, Local (and where applicable international) regulations, including Sarbanes-Oxley (SOX/Sarbox) controls
  • Maintain payroll guidelines and written instructions for payroll policies and procedures; identify payroll vulnerabilities and opportunities for improvement and drive continuous process improvements through root-cause analysis with partner teams
  • Build and maintain trusting, collaborative relationships with key stakeholders; provide partnership, oversight, and direction to business leaders regarding payroll policies, programs, and initiatives
  • Oversee maintenance of payroll files and records, including legal record retention and coordination with storage/archiving vendors as required
  • Support year-end/quarter-end processes (e.g., annual enrollment impacts, special projects, issue logs) and ensure timely and accurate submission of required reporting (e.g., incident reporting, payroll metrics, payroll summaries)

• Payroll Tax, Accounting, Controls & Reporting:
  • Coordinate payroll-related accounting, taxation, and budgeting processes; ensure compliance with GAAP and federal, state, and local regulations
  • Lead payroll tax activities including monitoring, managing, and reconciling employer and employee payroll taxes; reconcile payroll tax reporting after each pay run to ensure accurate filings by the tax service provider (e.g., ADP Tax) and accurate/timely posting of payroll expenses to financial systems
  • Ensure timely reconciliation processes and prepare payroll journal entries for Finance/GL (e.g., SAP GL via ADP GL), including GL account analysis and monthly entries by required deadlines; ensure alignment between system of record and payroll system data (e.g., cost centers and job titles)
  • Reconcile cash activity to payroll and tax service reports; maintain integration/translation mapping tables (e.g., ADP GlobalView) to support accurate data flow between systems
  • Prepare, justify, and administer budgets for payroll-related taxes, service fees, and workers’ compensation; monitor and process vendor invoices (e.g., via ICE/Coupa)
  • Complete monthly payroll dashboards and budget reports for statistical analysis; collaborate with Finance on quarterly wage reconciliations and severance accrual reporting/reclassifications
  • Manage formal internal and external audits; support investigations related to regulatory and compliance matters
  • Gather, analyze, and report requested data to internal and external recipients; lead or support special projects such as multi-state taxation implementation and process documentation initiatives

Physical Requirements

0-10% overnight travel required.  This position is virtual and can be located anywhere in the US.

Qualifications

• Bachelor’s degree required in accounting, business, or a related field; solid, relevant experience and/or certification in Payroll may be substituted for degree when appropriate; advanced degree a plus
• Progressively responsible payroll experience required (typically 6+ years); accounting/payroll/tax experience preferred for roles with payroll accounting and taxation responsibilities (typically 8+ years)
• Payroll Org Certified Payroll Professional (CPP) strongly preferred
• Advanced proficiency in Excel required
• Working knowledge of payroll systems and integrations (e.g., ADP platforms and HR/Finance system interfaces) and the ability to maintain alignment across HR, Benefits, and Finance processes
• Knowledge of applicable laws and regulations impacting payroll and taxation (e.g., FLSA, ERISA, and Federal/State/Local tax laws) and understanding of regulatory and legislative guidelines
• Demonstrated ability to execute complex assignments and manage multiple priorities under tight deadlines; strong planning and organizational skills with an ability to manage multiple projects
• Strong customer orientation, attention to detail, and problem analysis/resolution skills; able to facilitate management and employee understanding of payroll procedures
• Strong interpersonal and communication skills; collaborative team player who works across boundaries and builds trusted stakeholder partnerships
• Ability to work under general direction, independently with minimal guidance; contributes as a strategic and tactical partner in setting and achieving departmental goals

The base compensation range for this position is $99,600 to $184,200. Base compensation is determined based on a number of factors. This position is also eligible for a company bonus based on individual and company performance. 

Novo Nordisk offers long-term incentive compensation and or company vehicles depending on the position's level or other company factors. 

Employees are also eligible to participate in Company employee benefit programs including medical, dental and vision coverage; life insurance; disability insurance; 401(k) savings plan; flexible spending accounts; employee assistance program; tuition reimbursement program; and voluntary benefits such as group legal, critical illness, identity theft protection, pet insurance and auto/home insurance. The Company also offers time off pursuant to its sick time policy, flex-able vacation policy, and parental leave policy.

The job posting is anticipated to close on June 29, 2026. The Company may however extend this time-period, in which case the posting will remain available on our careers website at www.novonordisk-us/careers.com.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change for long-term health. For over 100 years, we've been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what's possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we're making healthcare more accessible, treating and defeating diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.