Associate Manager - Budget and Program Support

About the Department                                                                                                                                    

Imagine being a part of a team committed to helping people defeat diabetes and other serious chronic conditions. Here at Novo Nordisk, we seek out opportunities to contribute to healthier communities and better lives for all people. And, that’s what you’ll gain by joining Novo Nordisk’s People & Organization team. Our P&O team is passionate about their purpose – enabling business success the Novo Nordisk Way by turning the Company’s business strategy into an actionable workforce strategy. A strategy which captures the entire employee life-cycle.  At Novo Nordisk, you will join an inclusive team of diverse talent and benefit from a range of possibilities for professional and personal development.  Are you ready?

The Position

The P&O Operations Budget & Program Support at Novo Nordisk is responsible for ensuring effective centralization and management of HR budgets, particularly for P&O initiatives. This role provides strategic fiscal oversight for HR events and projects, contributing to the overall efficiency and success of HR operations within the organization. By exercising financial prudence, identifying risk areas, and maintaining transparent reporting, the role supports the financial health and operational effectiveness of HR functions.

Relationships

This position has a matrix reporting relationship and reports to the Director, People Operations and closely partners with all leaders and program budget owners within P&O.

Essential Functions

• P&O Budget Management
  • Centralize the budget for the P&O business unit to include AB/RE Planning annually for all teams within P&O
• Budget and Invoice Support
  • Responsible to manage financial tracking, reconciliation and goods receipts with all external vendors requiring need to validate external FTE reporting as related to contract payment
  • Lead preparation of monthly reports for stakeholder reviews, associated accrurals, and other budget support functions as identified
  • Regularly supports budget manager in preparation for RE/AB review cycles, reporting, and preparation for leadership budget review sessions (quarterly)
  • Identifies opportunities and mitigation opportunities
  • Monthly activities include and are not limited to invoice coding, reconciliation of invoicing/work completed and good receipts

• Contracting
  • Manages contracts for multiple stakeholders (Master Service Agreements, Statement of Work, Consulting Agreements, Collaboration Agreements, Sponsorships, license subscriptions, and others) for projects from creation to completion
  • Ensure timely follow-up throughout the contract process including working through inquiries relation to the contract, partnering with compliance, legal, procurement and others to resolve issues, ensuring payment set up and tracking throughout
  • Regular, clear, and timely communication with stakeholders throughout the contract process
• Project and Operations Oversight
  • Build budget tracker/dashboard using flash report for quarterly review with POLT/POLT -1 for monthly review and quarterly POLT Ops
  • Identify risk areas and contribute to the development of remediation efforts for key investments within the NAO P&O framework
  • Track and maintain budget planning metrics, specifically related to CO2, providing regular updates and reviews as specified by the NAO P&O Leadership Team
  • Map resource allocation/budget for P&O FTE/headcount

• Key Meeting Planning/Alignment
  • Align to annual focus areas for CVP/POLT for P&O team (IE: Development, Wellness, Learning, Key Projects)
  • Support the Director P&O Operations in the agenda creation and alignment for ONE Team Meetings
  • Support objectives and agenda for annual Leadership Summit
  • Support the Director P&O Operations in establishing Objectives, Outcomes, and red threads between P&O Meetings
• Key Initiatives
  • Responsible for the support in the planning & execution of all P&O meetings, events, and training programs
  • Lead the logistics/production vendors as defined by the program/event/project
  • Work with Data/Insights to design measurement/outcomes for the key events for P&O audience

• Ensure Operational Excellence
  • Formulate, define, and follow up on operational excellence and continuous improvement objectives
  • Collaborate closely with leaders and team members across the organization
  • Design or modify business processes and corresponding solutions
• Provide Subject Matter Expertise
  • Demonstrate high subject matter knowledge and professional application for budget planning, tracking and reconciliation
  • Handle complex tasks surrounding budget systems/tools with few or no defined procedures in place

Physical Requirements

This role is home office based and requires less than 10% travel. No international travel required. There are no additional physical requirements specified for this position.

Qualifications

• A bachelor’s degree is preferred; relevant experience may be substituted for degree when appropriate
• A minimum of 5 years accounting/financial analysis experience required
• Pharmaceutical industry experience preferred
• Critically important to be a team player with a “do what it takes” mindset and positive attitude
• Provides the highest quality service to all stakeholders; demonstrates attention to detail and skill to auditing to ensure accuracy
• Demonstrates strong written and verbal communication skills, as well as active listening skills
• Demonstrates ability to make good decisions based on a mixture of analysis, wisdom, experience & judgement
• Learns quickly when facing new problems; a relentless and versatile learner; open to change; experiments and will try anything to find solutions
• Thinks ahead and independently initiates next steps without being asked; pursues everything with energy
• Partners with teammates to achieve business results
• Picks up on technical innovations quickly
• Uses time effectively; sets priorities to manage multiple projects with time-sensitive deadlines
• Works within NNI’s established policies and procedures and ensures alignment of work to Novo Nordisk fundamentals

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.