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Meetings & Events Specialist

Category:  Supply Chain and Procurement
Location: 

Paris, Île-de-France, FR

About the department:

 

The purpose of this position is to setup Meeting & Events CoE (Centre Of Excellence) in Novo Nordisk - NWE Procurement. In this position, you would work in a matrix organisation structure having a solid line reporting to French affiliate (FR) Procurement manager and a dotted line to the Procurement Manager, IO organization, based in Zurich.

 

FR affiliate Procurement is biggest affiliate and unit of IO NWE Procurement organization and is part of Finance & Operations department based in Paris. FR Procurement team is a unit in NWE Procurement that is overall responsible for delivering and supporting LoBs in their day to day activities and other affiliate procurement managers with benchmarking, sourcing policy application and tender support or lead, Spend analytics, Supplier management, Contracting support, Reports & Dashboards and COUPA System lead.

 

Region NWE was established in early 2020, covers 15 countries in total, the main parts of the region are geographically in West Europe. Region NWE consists of seven big affiliates: Denmark & Iceland, France, Netherlands, Spain, Sweden, Switzerland, UK and one Business Area NEW Mid-Size with 6 affiliates. The Business Area is headquartered in Copenhagen and is responsible for Austria, Belgium & Luxembourg, Finland, Ireland, Norway, Portugal. The headquarter of Region NWE is in Copenhagen, Denmark.

 

The position:

 

Meeting & Events (M&E) CoE role is responsible for driving initiatives that includes cross Procurement strategies for all affiliates within the NWE Region, workshop and collaborative projects for and with local M&E managers, regional and local sourcing, running strong vendor evaluation, vendor capability building and delivering value creation ideas.

The M&E buyer will lead discussion with stakeholder for their events including hotel, travel, logistics, vendor relationships, travel agents, and meeting budgets. This position includes sourcing, category management, supplier management and harnessing synergies to create cross country collaboration, regional contracts when relevant and feasible, category compliance and responsible for working with M&E stakeholders in affiliates to drive local and regional initiatives.

 

Key responsibilities and objectives:

 

  • Regional and local M&E strategy lead from Procurement perspective
  • Develops and implements event negotiation strategy to achieve the best pricing and considerations with suppliers. Follows affiliate process to ensure compliance with internal meeting policy.
  • Initiates RFP process to secure appropriate room blocks, event space, and pricing from hotels and other suppliers, both national & international level
  • Demonstrates ability to construct and manage RFI/RFP/RFQ to drive supplier selection processes and develops long-term strategic partnerships with suppliers
  • Negotiates and confirms critical program components with supplier(s), achieving savings to meet company goals as well as stakeholder requirements.
  • Prepare detailed project plan, coordinate with cross functional teams and ensure timely milestone of key projects.
  • Planning, driving and administering all activities related strategic events, collecting information about national and international meetings, compiling and reporting yearly calendar and monthly calendar about relevant meeting and events.
  • Coordinate with stakeholders to organize standalone program or events including preparation of company exhibition and relevant materials for national/regional/city events
  • Superior communicator that identifies key messages and prepares well-structured story lines and uses creative charts and tools to tell stories.
  • Delivers success in dealing remotely with senior stakeholders in different regions of company and with strategic meeting and events suppliers.
  • Works closely with corporate procurement to rollout global initiatives and systems across NWE.

 

 Qualifications:

 

  • Master's Degree from a reputed university and at least 5 years of experience of handling meeting and event category, from a leading organisation.
  • Industry expertise in dealing with hotels chains, travel management & event management companies
  • Very good knowledge of event production, branding & audio visuals
  • Proven track record, exposure & experience of running end to end event management projects including on ground execution at national & international level
  • Handling of virtual meeting & events at international level
  • Good analytical and problem-solving capabilities, flexible, persuasive, encouraging, motivating and ability to communicating across multiple stakeholders
  • Experience in CVENT, LogMeIn and COUPA tool will be an advantage
  • Proficient in Microsoft Office (Word, Excel, PowerPoint)
  • Fluent French / English

 

 

 

 

Working at Novo Nordisk

 

At Novo Nordisk we recognise that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and the communities we operate in. We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. We are happy to discuss flexible working, depending on the role and subject to business needs.