Fleet & Procurement Analyst

Fleet and Procurement Analyst 

Purpose of the job

Program manager for fleet operations management. Responsible for supporting Procurement Associate Director with RFPs, contracting, purchasing, and reporting.

Key Areas of Responsibilities

Overview

•  Fleet Management (50%)

•  Procurement (50%)

Fleet Management: 50%

• Manage the Novo Nordisk Canada Inc. (NNCI) fleet of approx. 300 vehicles in collaboration with the fleet vendor, and in line with HQ guidance.
• Manage the internal fleet process by reviewing monthly billings, maintaining an up-to-date fleet policy, tracking fleet inventory responding to employee queries and ensuring driver satisfaction
• Manages the semi-annual fleet replacement cycles
• Works with Director, Financial Operations to ensure review vehicle offerings to ensure selector is cost effective, meets the needs of NNCI drivers and is in line with the Global environmental strategy
• Manages the strategy and transition to electric vehicles
• Manages the fleet safety program
• Reviews and approves fleet expenses for drivers in Concur
• Develops, communicates, implements, and maintains an adequate system of internal controls throughout fleet management processes
• Manages relationship with Wheels and follows up on questions / concerns.
• Key point of contact for fleet questions within NNCI.   

Procurement: 50%

Request for Proposals (RFPs)

• Working with the Procurement Associate Director or Procurement Specialist, support facilitating the Request for Proposal (RFP) process from content development, posting, supplier negotiations to award and supplier contracting. 
• Work with the Line of Business (LoB) help develop business requirements and draft RFP documents. 
• Arrange and facilitate RFP evaluation meetings
• Assist the LoB (Line of Business) with identifying additional suppliers in the marketplace
• Ensure all documentation is available in the event of supplier challenges or supplier debriefing requests

Contracting Process

•  Support the LoB with providing guidelines for drafting SOWs and SFSAs that provide clearer description of services and deliverables

• Responsible for reviewing and approving contracts
• Monitor contract expiration dates and proactively engage LoB to renew/RFP/etc. before expiration date
• Ensure contracts are properly archived and signed
• Help monitor spend under contract and investigate spend that is not covered by contracts
• System support (ePAL & Coupa) for general inquires

 Purchase Orders and Reports

•  Familiar with local and global procurement guidelines and related policies

•  Act as the local expert to provide support on PO creation, questions, and issues.

•  Responsible for reviewing and approving POs

•  Develop training materials and provide training as required

•  Liaise with the Global Business Services (GBS) team to resolve issues or generate reports

•  Maverick Report – Follow up with LoB to ensure compliance with local Procurement guidelines

•  GR /IR Report – Follow up with LoB to ensure GRs are performed for services received

•  Open PO report – Follow up with LoB to “clean up” and close old Pos

General Support / Ad hoc requests as required

•  Update Procurement website and training materials as required

•  Updating and revising various procurement templates

•  Arrange supplier meetings

Key Compliance Accountabilities:

• Complies with all Novo Nordisk Quality Business Processes by adhering to all appropriate SOP's (travel and expense) and ensuring to stay current with all ISOTRAIN deadlines
• Expert level understanding of NNCI’s Business Ethics Policy
• Compliance with fleet and travel and expense policy. 
• Compliance with the business ethics procedures

Qualifications:

• University Degree, Business/Finance
• Preferred enrollment / strong interest in MBA / CPA / SCMP further education
• Minimum 2 years of work experience

Preferred Experience Requirement:

• Excellent interpersonal, presentation and communication skills
• Strong analytical skills and attention to detail
• Proven ability to proactively identify and manage risks and issues and follow-up in a timely manner
• Ability to work in demanding and changing environments, managing projects and deadlines
• Works with a high level of integrity and trust
• Takes ownership, accountability and delivers results on a timely basis
• Process oriented with a continuous improvement and efficiency focused mind-set
• Develops and maintains strong internal relationships
• Works effectively across all organizational levels with a customer service mind-set
• Proactive and flexible
• Highly talented individual eager to learn new areas of the business and contribute to success of the team

Working Conditions:

• Head office based with the ability to work from home
• Minimal overnight travel (less than 5%)
• Expectation of ability to manage multiple stakeholders and meet strict deadlines on short notice        

Application Deadline:  June 9th, 2023

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. 

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.