Senior Executive Assistant

About the Department                                                                                                                                               

Our Research & Development organization brings together the best minds in life science innovation. The teams located in facilities in Lexington, Watertown, Cambridge and Seattle reflect the full R&D continuum, from early research through late-stage clinical development. Here, we are building for the future, creating a distinct R&D community based on collaboration, partnerships, and cutting-edge research across multiple modalities and therapeutic areas. We recognize that improving human health starts here and that patients rely on us. Our R&D hub merges biotech speed and agility with large pharmaceutical company quality, resources, and stability, uniting the best of both worlds to develop new medicines for patients.

The Position

Provides comprehensive support to an Executive. Performs a wide range of highly diverse and complex assignments of a responsible and confidential nature. Requires a high level of discretion and collaboration across the organization. Monitors access and redirects correspondence on behalf of the executive based on priorities he/she sets.

Relationships

Directly supports an Executive. Interacts with internal and external stakeholders at the executive level requiring skill, tact, influence, and confidentiality. Interacts with global HQ and affiliates on matters of importance. Provides direction/coordination of workflow to other administrative positions within the department/function and/or cross functionally. Participates on the leadership team of the function he/she supports.

Essential Functions

• If VP, CVP, or SVP is based in regional headquarters, this role may be required to be co-located with position supported
• Collaborates closely with other administrators, business leaders and global colleagues
• Coordinates and executes output and actions from the leadership team meetings
• Designs, plans, and executes moderate to large scale meetings and off-sites
• Ability to multi-task and identify items that can be delegated
• Functions autonomously, exercises discretion and sound judgment, and works independently on a variety of assignments and special projects
• Performs a variety of routine office support, including but not limited to meeting/travel arrangements and processing expense reports
• May lead moderately complex projects within own department or that have a cross functional nature
• May provide support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding
• May support team with tracking budget spend

Qualifications

• A high school diploma or GED required
• A minimum of 8 years of intermediate to advanced administrative or related experience required. Advanced training or administrative certification a plus
• Ability to handle complex sensitive and confidential information
• Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates
• Ability to manage multiple complex priorities
• Ability to understand implications of work and make recommendations for solutions
• Demonstrates leadership abilities
• Most senior level non-exempt position requiring expertise and a high degree of initiative, innovation, and independent action
• Requires demonstrated computer skills and use of Microsoft Office
• Requires in-depth knowledge of the job and a wide and comprehensive understanding of the policies and practices of the organization. Requires a strong understanding of the Company's goals and the strategy to attain them
• Strong customer service skills

The base compensation range for this position is $32.87 to $57.52 per hour. Base compensation is determined based on a number of factors. This position is also eligible for a company bonus based on individual and company performance.  
 
Novo Nordisk offers long-term incentive compensation and or company vehicles depending on the position's level or other company factors.  
 
Employees are also eligible to participate in Company employee benefit programs including medical, dental and vision coverage; life insurance; disability insurance; 401(k) savings plan; flexible spending accounts; employee assistance program; tuition reimbursement program; and voluntary benefits such as group legal, critical illness, identity theft protection, pet insurance and auto/home insurance. The Company also offers time off pursuant to its sick time policy, flex-able vacation policy, and parental leave policy. 

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.