Local Record Manager

What would you say, if your day was filled with a variety of tasks, from technical troubleshooting and document retrieval to guiding colleagues and coordinating with different departments? Each task underscores your role's importance in maintaining the quality and integrity of Novo Nordisk's systems. Sounds interesting? If yes, then apply to become part of the team!

The position
Imagine starting your day with a fresh cup of coffee at your desk in a bustling office inside a multiproduct facility. Your day might begin with a series of emails: There’s an issue with format errors in uploaded batch trees in QualityDocs. You troubleshoot the problem, ensuring that all documents are correctly formatted and access. Another team needs assistance locating six different batches from the years 2017 to 2019, you go down to the archive and find the needed documentation.

As you resolve these issues, you notice an iPad on your desk with a note about a login problem. The iPad was logged out of its shared account in the needed IT application. You quickly fix the issue, ensuring seamless access for the team, and return it as this system ensures timely training and the use of the SOPs during production.

As the day progresses, a conversation with the QA department becomes essential to coordinate the review of accesses in Tulip, our digital logbook system. You ensure that all stakeholders are aligned and compliant with the procedures. Back at your desk, you spend some time indexing and archiving physical documentation before you get a few calls from other colleagues who need you help today…
 

As an Local Record Manager at Novo Nordisk, you will also:
 

• Oversee the development, implementation, and maintenance of quality management systems locally (Veeva Vault, Tulip, KeepIT, True Copy)
• Lead the processes archiving, document, and records management processes
• Collaborate with cross- teams to drive continuous improvement initiatives
• Drive the continuous improvement of quality and systems
• Provide training and support to staff on quality system procedures and best practices
• Support regulatory inspections and internal audits
• Act as a Data Stuard of the production

Qualifications

What we are seeking in a potential team member:

• An academic degree within information science or a related field
• Proven experience in archiving, document, and records management
• In-depth knowledge of quality management systems
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal abilitie

As a person, you are detail-oriented with a strong commitment to accuracy, you have ability to work independently and contribute to the organization in teamwork. You poses strong organizational skills and ability to manage multiple tasks simultaneously. You are proactive and self-motivated with a drive for continuous improvement and to reach out to people.

To succeed you need to be able to understand the document flow in our production and be aware of the importance of accuracy. You maintain and improve the data integrity and are motivated by working closely together with a lot of different people across our organization.

About the department

You will be part of a business area which produce Active Pharmaceutical Ingredients (API) for patients across the world. Our purpose is to help patient living with Haemophilia and other chronic diseases. We are on an exciting journey to include additional new products into our facility, thus being a multi-product facility and keeping true to our purpose to help patients all over the world. We always welcome talented people who would like to grow with us and who understand that the efforts made in our workplace is translated to helping patients.

Working at Novo Nordisk 
Novo Nordisk is its people. We know that life is anything but linear and balancing what is important at different stages of our career is never easy. That is why we make room for diverse life situations, always putting people first. We value our employees for the unique skills they bring to the table, and we work continuously on bringing out the best in them. Working at Novo Nordisk is working toward something bigger than ourselves, and it is a collective effort.

Contact

For further information, please contact Senior Manager Christiane Wiendahl 0045 30794862.

Deadline

2 March 2025

Applicants will be reviewed and called in for interviews on an ongoing basis, so please do not hesitate to apply, if you meet the expectations and are interested in this exciting opportunity. You do not need to attach a cover letter to your application, but please include a few sentences about why you are applying in your resume or CV. To ensure an efficient and fair recruitment process, please refrain from adding a photo to your CV.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. 

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.