PA

Personal Assistant to General Manager
International Operations
United Kingdom, Gatwick

Support a leader who's driving healthcare impact across the UK – and be the trusted partner who ensures every detail is handled with precision.

Your new role

As Personal Assistant to the General Manager for the UK, you'll provide high-level executive support that enables seamless leadership. From managing a complex diary across time zones to coordinating international travel and ensuring the GM is fully prepared for every meeting and event, you'll be at the heart of the UK leadership team.

Day-to-day your responsibilities will include:

• Providing executive administrative support to the GM, including diary management, coordinating internal and external appointments, and booking conference/video calls across multiple time zones
• Booking and planning travel arrangements and logistics for business trips, including organising visas, flights, accommodation, transfers and preparing detailed itineraries
• Serving as the first point of contact for external inquiries, managing communication and progressing queries on behalf of the GM
• Organising internal and external meetings, including scheduling, coordinating logistics, catering, preparing agendas, circulating papers, tracking action points, and taking minutes
• Overseeing administrative functions, such as managing office supplies, coordinating courier services, and maintaining departmental documentation
• Handling financial administration, including expenses, invoices, purchase orders, and assisting with budget tracking and expense management
• Drafting and producing letters, reports, memos, presentations, and other documents with accuracy and professionalism
• Ensuring the CVP and Leadership team are reminded of key deadlines, priorities, and meetings

Your new department

As part of International Operations, you will join our largest operational unit. Covering 194 countries and 95% of the world's population, more than 18,000 of us work passionately to serve 35 million patients each day. With a promise to outperform the competition, we continue to be the growth driver for Novo Nordisk, and to improve health at scale across the globe.

Working directly with the General Manager for the UK, you'll play a vital role in supporting the strategic priorities and day-to-day operations of our UK business. You'll partner with other Executive Coordinators and the SVP Coordinator to ensure smooth communication flow, while maintaining the highest standards of confidentiality and professionalism as part of the UK leadership team.

Your skills & qualifications

We're looking for an experienced Personal Assistant who thrives in a fast-paced environment and brings a proactive, can-do attitude. You'll have:

• Previous PA experience at a senior level, gained in a fast-paced setting
• Excellent organisational, administrative and diary management skills with the ability to manage a busy workload and juggle multiple priorities, using initiative and sound judgment
• Expertise in coordinating logistics for meetings, events, and executive travel arrangements
• Effective task prioritisation and excellent communication and stakeholder management skills
• High level of discretion and confidentiality when handling sensitive and confidential information
• A team player mindset with a strong ability to work on your own initiative – reliable, accurate with high attention to detail
• Positive, can-do attitude and willingness to take ownership of work
• Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, and PowerPoint
• Education to at least GCSE level (a formal secretarial qualification is preferred)

Working at Novo Nordisk

Every day we seek the solutions that defeat serious chronic diseases. To do this, we approach our work with determination, constant curiosity and a commitment to finding better ways forward. For over 100 years, this dedication has driven us to build a company focused on lasting change for long-term health. One where diverse thinking, shared purpose and mutual respect come together to create extraordinary results. When you join us, you're not just starting a job – you're becoming part of a story that spans generations.

What we offer

There is, of course, more on offer here than the uniqueness of our culture and the extraordinary results we produce. Being part of a global healthcare company means opportunities to learn and develop are all around us, while our benefits are designed with your career and life stage in mind.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change for long-term health. For over 100 years, we've been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what's possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we're making healthcare more accessible, treating and preventing diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.