Executive Coordinator

Executive Coordinator

International Operations
Location: Gatwick

Partner with leadership to drive impact across one of our largest operational units, where your organizational excellence directly supports our mission to reach millions of patients every day.

Your new role

As Executive Coordinator for the Senior Director of Medical & Regulatory (M&R) in International Operations, you'll be the central force behind effective planning, organization, and execution across the department. This is more than traditional coordination – you'll be a strategic partner, project manager, and process expert who enables our M&R teams to focus on bringing life-changing medicines to patients across 194 countries.

Your responsibilities will include:

• Managing comprehensive diary planning, travel coordination, and prioritization of focus areas for the Senior Director of M&R, ensuring optimal use of time and resources
• Orchestrating all departmental meetings, conferences, team builds, and training events from start to finish, including agenda creation, venue negotiation, travel arrangements, and content coordination
• Leading project management for ad-hoc initiatives in collaboration with the Projects & Education Team, from planning through execution
• Serving as the department's contracting and procurement expert, managing the full Coupa contract process and guiding team members through complex procurement procedures
• Overseeing functional budgets including PO management, invoice reconciliation, monthly goods receipting, and proactive collaboration with Finance Business Partners
• Managing the VEEVA Promomats process for grant and patient organization agreements, including uploads and system documentation
• Driving continuous process improvements and ensuring audit readiness, compliance adherence, and seamless onboarding experiences for new team members

Your new department

The UK M&R (Clinical, Medical & Regulatory) department comprises approximately 70 employees across diverse teams, including Medical Affairs & Education, Regulatory, and Safety.
Within International Operations, the Medical & Regulatory function plays a critical role in ensuring our medicines reach patients safely and effectively. You'll support a dynamic leadership team dedicated to medical excellence and regulatory compliance across diverse markets. Your contribution will enable seamless collaboration, operational efficiency, and a healthy, engaged working environment where everyone can focus on delivering impact for patients.

Your skills & qualifications

We're looking for an experienced Executive Coordinator who thrives in fast-paced, complex environments and brings a solutions-focused mindset to everything they do. You'll have:

• Proven success as a senior-level coordinator in busy working environments with extensive project, budget, and procedure management experience
• Advanced planning and organizational skills with exceptional ability to multi-task, prioritize, and deliver against tight deadlines
• Extensive experience in event and course organization, including proven negotiation skills for securing venues, rates, and vendor agreements
• Strong financial management capabilities including budget monitoring, PO processing, invoice reconciliation, and tracking committed spend
• Advanced IT and Microsoft Office skills (Excel, PowerPoint, Word) with ability to quickly master new systems and maximize functionality
• Excellent stakeholder management, communication, and interpersonal skills with the ability to converse confidently at all organizational levels
• High attention to detail, exceptional discretion and confidentiality, and a keen eye for proof-reading and quality assurance
• A formal administrative qualification (A level or equivalent) would be advantageous; pharmaceutical/healthcare industry experience and ABPI knowledge are desirable

Working at Novo Nordisk

Every day we seek the solutions that defeat serious chronic diseases. To do this, we approach our work with determination, constant curiosity and a commitment to finding better ways forward. For over 100 years, this dedication has driven us to build a company focused on lasting change for long-term health. One where diverse thinking, shared purpose and mutual respect come together to create extraordinary results. When you join us, you're not just starting a job – you're becoming part of a story that spans generations.

What we offer

There is, of course, more on offer here than the uniqueness of our culture and the extraordinary results we produce. Being part of a global healthcare company means opportunities to learn and develop are all around us, while our benefits are designed with your career and life stage in mind.

Deadline: 14 April 2026 (Applications are reviewed on an ongoing basis)

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change for long-term health. For over 100 years, we've been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what's possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we're making healthcare more accessible, treating and preventing diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.