People & Organization Coordinator - PS AM

About the Department 

Imagine being a part of a team committed to helping people defeat diabetes and other serious chronic conditions. Here at Novo Nordisk, we seek out opportunities to contribute to healthier communities and better lives for all people. And, that’s what you’ll gain by joining Novo Nordisk’s People & Organization team. Our P&O team is passionate about their purpose – enabling business success the Novo Nordisk Way by turning the Company’s business strategy into an actionable workforce strategy. A strategy which captures the entire employee life-cycle.  At Novo Nordisk, you will join an inclusive team of diverse talent and benefit from a range of possibilities for professional and personal development.  Are you ready?

The Position

Performs administrative, clerical & process support. Assists the Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the P&O Director & require a high level of confidentiality.

Relationships

Reports to Director, People & Organization.

Essential Functions

• Own/lead projects as assigned under direction of P&O Director. See project through from origination to completion within the defined scope, cost & time constraints
• Own calendar, manage schedule, anticipate needs & effectively manage director’s time, while meeting the needs of the customer
• Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, teams
• Responsible for process to update P&O targets & presentation of status to P&O management
• Ability to plan, design & execute both moderate to large scale meetings/off-site events, as well as virtual meetings & events
• Create, design &/or edit presentations for meetings & events
• Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site dinners
• Prepare & submit expense reports on behalf of management in compliance with NNPILP policies
• Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved
• Support the communications partner with tasks & social activities as needed
• Support New Hire orientation event, communicating with managers, welcoming new employees, schedule of training & recommending continuous improvements to the Onboarding program
• Order & maintain supplies needed to support the DFP P&O department
• Set up & maintain 5S standards for documentation, admin & storage areas
• Support P&O project through data collection & analysis & translate into visual dashboards
• Support social media campaigns related to employer branding initiative in partnership with PAAC (Public Affairs & Communication) team
• Suggests & implements process improvement & standardization updates
• Exercise excellent communication skills to represent the department
• Perform a wide range of administrative duties highly confidential in nature
• Partner & collaborate closely with local colleagues
• Follow all safety & environmental requirements in the performance of duties
• Champion the Novo Nordisk Way
• Other accountabilities, as assigned

Physical Requirements

Ability to work in an open office environment with the possibility of frequent distraction. Ability to travel up to 10% of the time. (% can change on a case-by-case basis based on the role.)

Qualifications

• Bachelor's Degree in a related field or an equivalent combination of education & experience required
• Minimum of four (4) years of experience in an administrative field, preferably in a pharmaceutical environment preferred
• Ability to problem solve & navigate complex assignments preferred
• Strong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint & Outlook required
• Pharmaceutical experience a plus a plus
• Demonstrates excellent organizational & planning skills with a high level of attention to detail required

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change for long-term health. For over 100 years, we've been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what's possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we're making healthcare more accessible, treating and defeating diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.