Project Coordinator

Facility: General Management and Administration

Location:

Cambridge, MA, US

About the Department

Our Cambridge Innovation Center is an extension of our Novo Nordisk Research Center. (NNRC). We apply cutting-edge technologies to early R&D projects with the goal of bringing real change to People with Diabetes and Obesity. Your skills, dedication and ambition will help us change lives for the better. In exchange, we’ll offer you an opportunity to work with extraordinary talent, continuously learn and develop, and drive change to defeat diabetes and other serious chronic conditions. The team is comprised of collaborative, diverse and passionate people who have a true sense of pride in their work and are committed to helping others grow and develop their careers. You’ll also have a platform to engage with key stakeholders on a global scale throughout the entire pipeline process. And while changing the future of diabetes and obesity treatment is no easy task, we also recognize the importance of an enjoyable workplace, which is why we’ve cultivated a culture of fun, ingenuity and innovation. And our competitive compensation package and support of a healthy work-life balance all add to a best-in-class employee experience. We are changing lives for a living. Are you ready to make a difference?

The Position

This position is responsible for the successful ongoing support of projects for the Bio Innovation Hub and performs administrative tasks to support project progress and execution. Arranges on and off-site meetings, has responsibility for meeting logistics, budget tracking, presentation development and visual project overview in relation to the projects and partnerships anchored in the Bio Innovation Hub. This position will work alongside the Senior Project Director and a streamlined project infrastructure is sustained to continuously safeguard the operational activities relating to project administration (sometimes confidential in nature) for senior team members.

Relationships

This position reports directly to the senior leadership within the Bio Innovation Hub.

Internal relationships include working with research employees, project managers and line managers. External relationships include company representatives from the Bio Innovation Hub partners and collaborations. This position may work closely with GSC India Accounts Payable and Finance and others within the Novo Nordisk matrix to maintain strong intracompany relations and leverage existing processes and competencies to ensure continued efficient and effective project operations within the business unit.

Essential Functions

Provides administrative support of projects and collaborations
Create and maintain reports and department/project metrics and help translate into visual tools
Serve as point person for accounts payable and vendor set up process, responsible for timely approval and accurate coding of all invoices submitted for Bio Innovation Hub projects
Responsible for reviewing and ensuring project expenses are properly prepared and submitted, and that expense guidelines and policies are adhered to
May interact with internal and external sources at senior levels requiring skill, tact, influence and/or negotiation; may interact with global HQ and affiliates on matters of importance
Serves as face of the TRU to outside vendors, research collaborators, and service providers.
May have responsibility for receiving of shipments/orders and shipping other research sites
Responsible for evaluating vendors supporting projects to determine opportunities for cost savings
Provide assistance with purchase orders; investigate and resolve order or return issues, expediting and other activities as needed
Designs, plans and executes on- and off-site project-related meetings and events: manage agendas, logistics, presentations, coordinate output and actions, and catering
Perform duties that are both task-oriented and project-oriented
Handle correspondence and requests for information
Collaborate closely with other coordinators, administrators, project and business leaders, and global colleagues
Monitors and tracks spending to ensure it remains within budget
Complete other responsibilities and tasks as required

Physical Requirements

0-10% overnight domestic and/or international travel may be required.

Qualifications

Bachelor’s degree in a related field and two years of experience or high school diploma and at least 4 years of experience in an administrative position; prior experience working in the pharmaceutical industry required
Microsoft Office skills (Word, Excel, PowerPoint, Outlook); experience with visual update tools (e.g., MIRO, JIRA) and accounting/bookkeeping/finance systems preferred
Understanding of core financial controls related to requisition to payment activities
Experience working within a large ERP system environment (SAP) modules and reporting a plus
Strong problem-solving skills and agile – ability to flex quickly when business needs change
Excellent written and verbal communication and collaboration skills; ability to build positive working relationships among stakeholders
Customer/Results Driven: Understands who the customer (internal/external) is, understands the customers’ requirements, prioritizes work & develops processes that support the customers’ needs
Demonstrate excellent organization and planning skills with a high level of attention to detail
Self-motivated and personally accountable to support individual and departmental goals; models the Novo Nordisk Way

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.