Assistant Manager - Administration

Department – Procurement & Administration

Location – Bangalore

Are you an experienced professional in office administration? Do you excel in managing diverse administrative functions and ensuring smooth operations? We are seeking an Assistant / Associate Manager Admin to join our team in Bangalore. If you are ready to take on a dynamic role and make a significant impact, apply today for a life-changing career.

The position

As an Assistant / Associate Manager Admin at Novo Nordisk, you will:

• Ensure approval and renewal of annual maintenance contracts and service agreements for Integrated Facility Management services and regional office lease agreements.
• Procure and maintain office equipment, including HVAC, LMS & BMS, security systems, fire extinguishers, office furniture, and more.
• Oversee and maintain office interiors and ensure the smooth functioning of the office.
• Supervise services related to cafeteria maintenance, food services, and employee metro feeder services.
• Ensure availability of office supplies and arrange for celebrations and departmental events.
• Handle administrative processes for employee resignation and participate in administrative meetings.
• Train and assist newcomers, manage security systems, and handle complex support assignments independently.
• Make recommendations for new procedures and optimize current processes.
• Ability in handling corporate events on larger scale.
• Experience in handling strategic planning and cross functional team coordination.
• Ability to communicate effectively with internal and external stakeholders.
• Manage budgeting & cost optimization of approved allocated cost.
• Manage employees request of car lease, drive end to end process.

Qualifications

To be successful in this role, you should have the following qualifications:

• A master’s degree in administration (MBA) with full time graduation in B. Science, B. E./B.Tech or any other field.
• 10+ years of experience in handling office administration, facility management.
• Experience in vendor management and budget management.
• Strong organisational and coordination skills with excellent stakeholder management.
• Experience in managing purchase and procurement activities.
• Ability to handle confidential information and make independent decisions.
• Experience in lease management and contract management.

About the department

You will be part of the Procurement and Administration department in Bangalore. Our team coordinates, integrates, and administers a range of diverse administrative functions. We are responsible for delivering secretarial, administrative, and related support services to the organization, managing reception, greeting guests, issuing security passes, and more. We ensure the safety and security of the organization’s employees, clients, visitors, and property. Our department is dynamic and collaborative, and we strive for optimal cross-functional administrative team collaboration, knowledge sharing, and best practices.

Working at Novo Nordisk

Novo Nordisk is a leading global healthcare company with a 100-year legacy of driving change to defeat serious chronic diseases. Building on our strong legacy within diabetes, we are growing massively and expanding our commitment, reaching millions around the world and impacting more than 40 million patient lives daily. All of this has made us one of the 20 most valuable companies in the world by market cap. Our success relies on the joint potential and collaboration of our more than 72,000 employees around the world. We recognize the importance of the unique skills and perspectives our people bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk, we’re working toward something bigger than ourselves, and it’s a collective effort. Join us! Together, we go further. Together, we’re life changing.

Contact

To submit your application, please upload your CV and motivational letter online (click on Apply and follow the instructions).

Deadline

23rd April 2025

Disclaimer

It has been brought to our attention that there have recently been instances of fraudulent job offers, purporting to be from Novo Nordisk and/or its affiliate companies. The individuals or organizations sending these false employment offers may pose as a Novo Nordisk recruiter or representative and request personal information, purchasing of equipment or funds to further the recruitment process or offer paid trainings. Be advised that Novo Nordisk does not extend unsolicited employment offers. Furthermore, Novo Nordisk does not charge prospective employees with fees or make requests for funding as a part of the recruitment process.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. 

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.