Document Management lead

Are you passionate about driving excellence in documentation and compliance? We're seeking a Document Management Lead to take the reins in ensuring the integrity, accuracy, and accessibility of critical regulatory and quality documentation within our dynamic pharmaceutical environment. Then seize the opportunity as Document Management Lead. This position is based in Italy Anagni and directly reports to Director of PMO& Project Controls. Apply today and get a lifechanging career!

The position
As Document Management Lead, your main responsibilities will be holding authority over defining and implementing documentation management standards, coordinating document control activities, and overseeing the transition of documentation from engineering to quality systems. You will also define and implement standards and workflows for document management, ensuring adherence to compliance and quality requirements throughout the engineering and construction phases. Besides you will develop and support best practices for document control, optimizing the flow of documentation and records into and out of systems while ensuring accuracy and availability.

Your other responsibilities will be to:

• Coordinate document control activities across various project teams, including transmission and distribution of documents to internal and external stakeholders, while facilitating effective communication regarding changes in project scope.
• Provide training on documentation and record retention policies, oversee the development of procedures, and offer ongoing support to end users to ensure efficient utilization of documentation systems and facilitate the training and development of team members to ensure optimal performance in the team.
• Drive the transition of documentation from the engineering phase through qualification and transfer to NN Quality systems, maintaining accurate information in relevant databases and define and implement documentation management standards for the program, ensuring alignment with organizational and regulatory requirements.
• Coordinate document control activities by maintaining archives in compliance with global, cross-functional, and local standards and collaborate with project schedulers to align expectations regarding document delivery and tracking. 
• Drive the transfer of engineering documentation to the quality system from NN when relevant, maintaining accurate information in databases supporting documentation management and change control processes.

Qualifications

You are expected to hold master’s degree in business management, Project Management/Engineering, quality documentation management, or equivalent, with at least 5 years of proven experience in a project environment with major capital projects, including document control and project scheduling competencies. You are expected to have an excellent command over both written and spoken English and Italian. 

Further sought after skills are:

• Proficiency in managing engineering documentation systems and familiarity with design drawings (CAD), P&ID, HVAC, and electrical systems.
• Knowledgeable in document management, change control, training systems, and records management processes/databases.
• Experienced in project scheduling and dashboard-level reporting of project and program metrics.
• Ability to act as a project lead and lead cross-functional project teams in the development and implementation of documentation systems.
• Good stakeholder management skills to build strong working relationships across teams and departments.
• Have customer focus to identify and understand customer requirements, committed to delivering products/services that meet customer needs.

As a person you have excellent communication skills, you are highly adaptable to changing roles, responsibilities, and business needs and have the ability to take ownership of individual actions and team activities, committed to continual improvement personally and professionally, and demonstrate a disciplined approach to decision-making based on data and facts, consistent with organizational goals and values.

About the department
You will be part of the FFEx AN Engineering & Construction Management department based in Anagni, Italy. Our project is part of a global initiative with sister projects in Denmark, France, and the USA. You will be working on-site in Anagni, interacting with international engineering partners and collaborating across world time zones. The atmosphere is dynamic and collaborative, with a strong focus on innovation and excellence.

Working at Novo Nordisk
Novo Nordisk is its people. We know that life is anything but linear and balancing what is important at different stages of our career is never easy. That’s why we make room for diverse life situations, always putting people first. We value our employees for the unique skills they bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk is working toward something bigger than ourselves, and it’s a collective effort. Novo Nordisk relies on the joint potential and collaboration of its more than 64,000 employees. Together, we go further. Together, we’re life changing.

Contact
To submit your application, please upload your CV and motivational letter online (click on Apply and follow the instructions). 
Internal candidates are kindly requested to inform their Line Manager before applying.

Deadline
23rd of May 2025

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. 

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.