Medical Affairs Admin Assistant (Fixed term contract)

Are you a detail-oriented and organized individual? Do you thrive in a fast-paced environment? We are currently seeking a Medical Affairs Admin Assistant to join Novo Nordisk South Africa. If you are prepared to offer essential support to our management team and contribute to the success of our business, we invite you to read on and apply today for a life-changing career!

This role will report to the Head of Medical Affairs and will be based in Johannesburg, South Africa.

Please note that this position is for a 2 years fixed-term contract.

The position

As a Medical Affairs Admin Assistant at Novo Nordisk, your primary responsibilities include administrative coordination and integration, cross-functional collaboration and support, and event and meeting coordination. This support is crucial in enabling them to concentrate on achieving their business objectives.

Your main accountabilities will be to:

• Coordinate and integrate diverse administrative functions within the department/area and ensure smooth calendar management, travel organization, and seminar coordination
• Actively participate in cross-functional tasks and activities across the department/area, collaborate with stakeholders on annual processes, budget tasks, and HR activities and support relevant stakeholders, both internal and external, in their administrative needs
• Take responsibility for arranging area/department events and meetings, coordinate cross-functional activities and ensure effective communication among team members and assist in the structure and organization of meetings, ensuring efficient use of time
• Participate in defined project tasks within the area, providing administrative support as needed
• Facilitate the onboarding process for new employees, promote knowledge sharing, best practices, and optimal collaboration within the administrative team

Qualifications

To be successful in this role you need to have Minimum of 2 years of experience in administrative or support roles, high school diploma or equivalent is required and additional certification or training in office administration or a related field is preferred.

To be effective in this role you need to have:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Ability to work independently and handle multiple tasks simultaneously.
• Strong attention to detail and accuracy in work.
• Excellent communication and interpersonal skills.

About the department

Our Medical Affairs department serves as the vibrant heartbeat of our company, fostering a culture of positivity, collaboration, and growth. Rooted in a dynamic and evolving industry, we embody an environment where innovation thrives and opportunities abound. Every member of our team contributes to the uplifting atmosphere, fuelled by passion and dedication to improving patient outcomes. Together, we celebrate successes, support each other's growth, and drive positive change within our organization and beyond. Join us in shaping a brighter future for healthcare, where every day brings new possibilities and meaningful impact.

Working at Novo Nordisk

Novo Nordisk is its people. We know that life is anything but linear and balancing what is important at different stages of our career is never easy. That’s why we make room for diverse life situations, always putting people first. We value our employees for the unique skills they bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk is working toward something bigger than ourselves, and it’s a collective effort. Novo Nordisk relies on the joint potential and collaboration of its more than 63,400 employees. Together, we go further. Together, we’re life changing. 

Contact

To submit your application, please upload your CV in English (click on Apply and follow the instructions). Please note that we are reviewing applications on an ongoing basis and that the position will be filled as soon as a successful candidate is found.

Deadline
Please apply no later than 29 April 2024

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. 

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. 

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.